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Mentor Recruitment Communication Templates
This section allows you to explore templates for communicating through specific avenues to mentors.
Articles
General email to prospective mentors
The following is an email template used when reaching out to prospective mentors who have expressed interest in becoming a mentor.
Dear [name] ,
This Fall, [mentoring program] will enroll hundreds of new students who could truly b...
General email to community organization or corporation
The following is an email template to prospective community organizations or corporations you have identified as leads for a mentor-recruitment partnership. Feel free to edit this template to suit your own purposes. To Whom It May Concern, My n...
LinkedIn posting information and template
Posting volunteer opportunities on LinkedIn is a great way to generate mentor applications. Below is some basic info about LinkedIn postings, followed by tempalte language we recommend using.
How many mentors might I get from this?
In 20...
Sample Lunch and Learn email drafts and schedule to send to a corporate partner
When promoting a Lunch and Learn, we've found that the easier you can make it for the corporate partner, the more likely they will be to follow through with the communication plan.
It is a best practice to draft these emails and schedule fo...
General email to blogger
The following is a general outreach template to bloggers related to volunteerism, philanthropy, etc. Feel free to edit this template to suit your own purposes.
Hi [name] ,
I’ve been an avid reader of [blog name] and your pos...
Email from mentors to their personal networks
At iMentor, we recruit the majority of our mentors through word of mouth. We have found that current mentors can be incredible advocates for the program and so we will sometimes ask them to reach out to their network on their behalf. Here is an ema...
General email to affinity group
Affinity groups are made up of people who share a common background or interest. Working through partnerships with affinity groups can be an effective way to get to a large group of people who have an interest in your work. Below is template lang...
Email to reference who expressed interest in becoming a mentor
Sometimes while interviewing references that a mentor applicant provides, the reference might express interest in learning more about the program. Below is a template that can be sent to these individuals, sharing more information on the program and...
Information session email to confirm logistics
It is important to confirm logistics for upcoming info sessions to make sure everything runs smoothly. Find out the number of expected attendees, the technology set up, time dedicated to the presentation, and preferred contact info of your point pe...
Info session follow-up email
Below is a sample email sent as a follow-up to anyone who attended an info session at a corporate partner. Attendees names and emails are collected through a sign up sheet. We've found that briefly restating the common goal and clearly pointing atte...
Email to applicants with unfinished mentor application and/or screening
Sometimes mentor applicants do not complete their application and/or screening and thus cannot become ready to be matched (RTBMed). If you have reached out to these mentors but they have not completed their application or screening, you may need to ...
Email for male mentor recruitment
Recruiting male mentors can be challenging. Below is some helpful text to use when emailing potential male mentors.
Email Subject: : Male Mentors Needed for the School Year
, an innovative youth mentoring organization in ...
Email to mentors who are accepted into the program (RTBM)
Below you will find an email template for the email that is sent out to mentors who have gone through a complete screening process, have been accepted into the iMentor program, and who are Ready To Be Matched (RTBM).
To: Accepted Mentors
D...
