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Information session email to confirm logistics

It is important to confirm logistics for upcoming info sessions to make sure everything runs smoothly. Find out the number of expected attendees, the technology set up, time dedicated to the presentation, and preferred contact info of your point person during that day should anything arise.

Below is a sample. Feel free to adjust as needed.

Hi George,

Hope all is well! We are very much looking forward to Wednesday’s Info Session at Citi. In preparation, I just wanted to confirm a few outstanding questions. I also wanted to see if you have 10 minutes to connect tomorrow afternoon between 2-5 PM CST so that we can share a few updates. Look forward to hearing from you and thank you again for this opportunity.

Below I have listed the date/time/location of the Citi Info Session. Please confirm and let me know what time we should arrive.

Date: 5/13
Time: 4:30-5:30 PM CST
Location: Citi - 227 W. Monroe

  • Please let us know if you have an expected number of RSVP’s at this time.
  • Will we have access to AV for a PPT presentation and video? If so, I can send you the PPT and a link to the video.
  • How long will we have to present our program and answer questions?
  • Is there anything specific that would be worth highlighting when presenting our program with the Institutional Clients Group (ICG)?
  • What is the best number to reach you on the day of the event?

Best Regards,