Following their decision to offer PSP4P, partner organizations work closely with iMentor's Partner Programs team to plan for its successful launch. Consisting of a series of on-time "conversations" throughout the year, partners meet with the Partner Programs team for onboarding, goal setting, staff training, implementation strategizing, as well as program evaluation and course correction. The series of conversation topics can be found below, along with the agendas and supporting materials for each.
A list of outcomes associated with each conversation can be found here.
Conversation One: 12th Grade Landscape + Onboarding to Launch Plan
iMentor staff and partner leadership will perform an audit of the 12th grade cohort’s post-secondary progress and planned support. Partner leaders will finalize decisions about PSP4P program structure, such as whom to support and the duration of the program. iMentor staff will onboard partner leaders to the program launch roadmap and preview upcoming conversations and decisions.
Conversation Two: Outcomes + Tracking
iMentor staff and partner leadership will set goals for the post-secondary program’s outcomes and make a plan for tracking student and mentor progress toward those goals.
Conversation Three: Staffing + Training
iMentor staff and partner leadership will clarify the responsibilities of 12th grade program staff in the pitch and enrollment process. The team will discuss possible staffing options for the new Post-Secondary Program and make a plan for hiring, onboarding, and/or training that individual.
Conversation Four: Roll-out + Roadshow
iMentor staff and partner leadership will develop a roadmap for introducing the new Post-Secondary Program to 12th grade pairs and building buy-in. iMentor will share model "road-show" materials and best practices. This conversation will culminate with a set of action steps that will ensure the team is prepared to pitch the program to mentors and mentees.
Conversation Five: Communication + Accountability
iMentor staff and partner leadership will set expectations for mentor-facing and mentee-facing communication. The team will discuss mode and frequency of outreach and plan communication routines that PSP4P staff can follow. The team will also explore incentives and other ways to hold students accountable to meeting program engagement goals.
Conversation Six: Enrollment + Handoff
iMentor staff and partner leadership will plan for mentor and mentee enrollment by considering mentor/mentee order of enrollment and enrollment tracking. The team will also consider the timeline for cohort-hand-off from the 12th grade staff to the PSP4P staff person.
Conversation Seven: PSP Orientation for Pairs
iMentor staff and partner leadership will outline the orientation process for pairs. The team will review orientation materials, make a decision on how many sessions to offer, and make a plan for interested pairs that cannot attend. Once pairs move through program orientation, the team will be ready to pivot from program launch to program implementation.