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General email to community organization or corporation

The following is an email template to prospective community organizations or corporations you have identified as leads for a mentor-recruitment partnership. Feel free to edit this template to suit your own purposes.

To Whom It May Concern,

My name is [name] and I am a Volunteer Coordinator for [organization]. I am writing to offer [partner organization] the opportunity to get involved with an extremely rewarding volunteer experience that empowers the youth of [area].

[Mentoring program] is an innovative youth mentoring organization that matches adult volunteers with students from [area]. Pairs interact through a flexible combination of weekly emails and monthly in-person meetings at [mentoring program] sponsored events. Our mentors help their mentees achieve personal, academic, and career goals, and many mentees become the first in their family to attend college.

At [mentoring program], we seek out people dedicated to changing their community for the better. We believe [partner organization] would serve as an inspiration to our students. It is likely that the [partner organization]’s affiliates have positively impacted the youth of the [partner organization] community because someone believed in them at an early age – volunteering at [mentoring program] is a great way to pay it forward.

I would love to speak to you further about a few other exciting ideas to expose [partner organization] staff and members to [mentoring program][Your organization] is able to offer public recognition of our partner organizations at events, in newsletters, and on social media platforms. Is there a time that would be convenient for you to speak with me over the phone or in person?

Please do not hesitate to contact me with any questions at [phone number] or [email address]. Enclosed is a info sheet about [mentoring program] that you can pass along to your colleagues. Thank you for your time.


[attach info sheet]