Time | Program Component | Program Needs |
| April-June | Onboarding meetings at partner schools (new partner sites only)
| |
End-of-Year Meetings at partner schools (current partner sites only)
| - Hour-long annual meeting with Principal, iMentor liaison
- Initial Implementation Plan for upcoming school year
- Completed Partner School End-of-Year Survey (school administrators and teachers)
- End-of-year data collection
|
Weekly iMentor Class Sessions continue (current partner sites only)
| - One (1) weekly class period within a core academic subject, advisory or college seminar class for each Mentee during regularly scheduled school hours for iMentor Sessions
- Computer lab space or laptops provided for sessions
- Teacher(s) collaborates with iMentor Program Coordinator to facilitate class sessions
|
Monthly iMentor Events continue (current partner sites only)
| - Applicable permits in place if event will be held at the school
- For on-site school events, School Site will provide three (3) school and support staff personnel.
|
Partner School Contracting and Billing
| - Partner Schools sign School Site Acknowledgement Letters (if applicable)
- NYCDOE Work Orders and Invoices for iMentor services processed (applicable for split annual payments only)
|
July-August
| Summer Programming (for returning cohorts only)
| - Updated contact information for returning mentees
|
Site Start-Up Meetings at partner sites
| - Hour-long annual meeting with Principal, iMentor liaison
- Finalized Fall Implementation Plan
- Rosters for all enrolled cohorts
- Graduation Report from previous school year (If applicable)
|
September
| Teacher and College Counselor Orientations
| - Hour-long meeting scheduled with assigned Teacher(s) to introduce or re-introduce the program, review curriculum and set communication/working-style norms
- Hour-long meeting scheduled with College Counselor for relevant cohorts to introduce or re-introduce the program, review curriculum and set communication norms
|
School-wide PD presentations
| - 15-20 minutes scheduled during staff PD to provide an overview of iMentor and our partnership with the school to all staff (ideally) or all staff of enrolled cohorts (at minimum)
|
Weekly iMentor Class Sessions: Mentee Orientations
| - Parental Consent Forms signed and submitted to PC for all enrolled students (must be completed prior to matching students with a mentor)
- One (1) weekly class period within a core academic subject, advisory or college seminar class for each Mentee during regularly scheduled school hours for iMentor Sessions
- Computer lab space or laptops provided for sessions
- Updated rosters for each iMentor session
- Teacher(s) collaborates with iMentor Program Manager to facilitate class sessions
- Suggested: Grading policy identified for iMentor class sessions
|
October
| Weekly iMentor Class Sessions: Matching and weekly emailing begins
| - One (1) weekly class period within a core academic subject, advisory or college seminar class for each Mentee during regularly scheduled school hours for iMentor Sessions
- Computer lab space or laptops provided for sessions
- Teacher(s) collaborates with iMentor Program Coordinator to facilitate class sessions
- “Principal Match Message” sent to school leaders to alert them that mentees have begun to email their mentors and remind them of upcoming kick-off event
|
Monthly iMentor Event
| - Applicable permits in place if event will be held at the school
- For on-site school events, partner site will provide three (3) school and support staff personnel
|
Nov-Dec
| Weekly iMentor Class Sessions continue
| - One (1) weekly class period within a core academic subject, advisory or college seminar class for each Mentee during regularly scheduled school hours for iMentor Sessions
- Computer lab space or laptops provided for sessions
- Teacher(s) collaborates with iMentor Program Coordinator to facilitate class sessions
|
Monthly iMentor Events continue
| - Applicable permits in place if event will be held at the school
- For on-site school events, partner site will provide three (3) school and support staff personnel.
|
Partner School Contracting and Billing
| - NYCDOE Work Orders and Invoices for iMentor services processed
|
January
| Weekly iMentor Class Sessions continue
| - One (1) weekly class period within a core academic subject, advisory or college seminar class for each Mentee during regularly scheduled school hours for iMentor Sessions
- Computer lab space or laptops provided for sessions
- Teacher(s) collaborates with iMentor Program Coordinator to facilitate class sessions
|
Monthly iMentor Events continue
| - Applicable permits in place if event will be held at the school
- For on-site school events, partner site will provide three (3) school and support staff personnel
|
Mid-Year Principal Meetings at partner schools
| - Hour-long annual meeting with Principal, iMentor liaison
- Finalized Spring Implementation Plan
|
