Partner Site: Name of Partner Site

End-Of-Year Meeting: Date and time of Meeting (Meetings are 45 minutes to one-hour in length)

Participants:

• Principal
• School-Based Point Person
• iMentor Teacher(s)
• iMentor Director of School Partnerships (DSP)
• iMentor Program Manager (PM)
• iMentor Program Coordinator (PC)

I. Meeting Objectives

iMentor conducts end-of-program-year meetings at Partner Sites with the following objectives in mind:

• reflect on iMentor program implementation including program participation data (email, event and student survey), iMentor session/event strategies and overall program integration within our partner school communities;
• highlight successes and give and receive feedback to guide program improvement;
• brainstorm iMentor program implementation plan for the following school year and identify related next steps; and
• identify any additional areas for program integration and/or collaboration around the school’s college readiness and access efforts.

II. Shared goals and iMentor core outcomes

iMentor and School Name share a common goal of supporting students towards post-secondary success. All mentor-mentee relationship utilize iMentor’s curriculum and resources through classroom activities, emails and events to focus on four core outcomes:

• Develop a strong personal relationship
• Grow and nurture a college aspiration
• Develop non-cognitive skills critical for college success
• Provide individualized support with the college process and connect mentees to college resources and opportunities

III. Curriculum Engagement Data Year-to-Date

Email Participation

• Mentee weekly email  XX%YTD
• Mentor weekly email XX% YTD
• Healthy Pair YTD XX%  (i.e. 65% or higher email percentage rate)

Event Participation

• Event #1- XX Pairs attended (approx. XX% of cohort)
• Event #2- XX Pairs attended (approx. XX% of cohort)
• Event #3- XX Pairs attended (approx. XX% of cohort)
• Event #4- XX Pairs attended (approx. XX% of cohort)
• Event #5- XX Pairs attended (approx. XX% of cohort)
• Event #6- XX Pairs attended (approx. XX% of cohort)
• Event #7- XX Pairs attended (approx. XX% of cohort)
• Pairs that have met four or less times- XX (approx. XX% of cohort)
• Pairs that have met five times- XX (approx. XX% of cohort)
• Pairs that have met six times -XX (approx. XX% of cohort)
• Pairs that have met seven times-XX (approx. XX% of cohort)
• Pairs that have met 8+ times – XX (approx. XX% of cohort)
• XX% of Pairs Meeting Event Benchmark YTD

XX% of Pairs Meeting Both Email and Event Benchmarks

IV. Stop, Go, Keep

• What specific iMentor program implementation strategies utilized at this school have been successful that we should keep for next year?
• What iMentor program implementation strategies have not been as successful at this school and should be adjusted or abandoned altogether?

V. Setting Up for Success: 2014-15 Program Planning

• Program Enrollment for fall 2014, (i.e. grade(s), number of students served)
• iMentor Session Schedule and Host Class
• Technology Access
• School Staff Roles
• iMentor Staff Roles
• iMentor Monthly Event Schedule
• Partnership Expectations (staff orientations, weekly sessions, monthly events and ongoing communication)

VI. Summer Programming/Parent Communication

• Summer Contact
• Freshman Orientations/Summer Bridge
• Parent Consents
• Site start-up meeting
• School Staff Orientations

VII. Additional Support for College Readiness and Access

VIII. Evaluation/Data Reporting  

• Impact Report
• Graduation Report (if relevant)

IX. School Site Acknowledgement Letter

X. Next steps