Each region operates within different school systems with varying rules and regulations for volunteering with minors. Thus, local staff and assigned screeners must be aware of the procedures for region-specific background checks. The Baltimore City Public Schools (BCPS) school district is responsible for background check clearance in the Baltimore region.
Fingerprinting Procedure at BITHGROUP:
Baltimore applicants are fingerprinted at an independent vendor called BITHGROUP, which is partnered with BCPS. The vendor is located at 10 West Eager Street, Suite #314, Baltimore, MD 21201, and open during business hours (Monday-Friday).
As of spring 2021, the vendor requires all volunteers to book an appointment ahead of time. They will schedule an appointment via the BITHGROUP website. To schedule, volunteers must choose the "Childcare Digital Fingerprinting" option in the list of fingerprinting services. On the scheduling page they will be asked to provide the name and authorization code of the organization they are getting printed for. They will need to enter "iMentor: 9000017003" to ensure we are billed for the cost of fingerprinting.
For their appointment, volunteers will need to bring a valid photo ID and a copy of this form.
Background Check Clearance and Investigations:
The iMentor contact at BCPS will send iMentor notification via email regarding all iMentor volunteers’ clearance statuses. All contact with BCPS should go through the Volunteer Screening Manager of the region or the Associate Director of Screening.
Once a screener confirms an applicant has been fingerprinted, the screener will update their status to “Fingerprinted” on Salesforce. The Volunteer Screening Manager for the region is responsible for pulling a list of all “Fingerprinted” applicants and sending this to BCPS for confirmation of clearance. If BCPS responds that the applicant’s status is cleared, the VSM will manually mark the applicant as "Background Check Approved" in Salesforce. If a volunteer is under investigation by or has been rejected by BCPS, status will be updated accordingly. If any further documentation is required from the applicant, BCPS will contact them directly.
iMentor does NOT receive any information about investigations or other details about a volunteer background check; we are only told whether a volunteer is cleared, pending, or denied.