In this article you will find a step-by-step guide to mentor orientations in Baltimore, from a Screening needs perspective. The local Mentor Engagement team in Baltimore is responsible for all scheduling and practical tasks surrounding orientation, and the day after orientation Screening will take over and support attendees through the screening process.
DELIVERABLES FOR SCREENING NIGHT-OF:
At the end of orientation, these three things must be uploaded to Box for Screening to view by 9am EST the next morning. Label new folders/files by orientation date. Further information about each piece is listed below.
___Sign-in sheet uploaded in this folder
___Orientation photos uploaded in this folder (as it stands as of spring 2022)
___ Box Note with outlined necessary information created in this folder. “Notes from Facilitator/Support Staff” might include notes about especially engaged applicants, flag-worthy behavior or comments from attendees, interesting applicant backgrounds or potential VIPs.
TO DO DURING THE EVENT
___Mark the sign-in sheet to note who actually attended, and who did/did not send a photo
___Mark those who attended/did not attend in the Salesforce campaign.
___Reiterate to applicants the following important pieces to be done night-of:
- sign up for a phone interview (most important!)
- submit a photo to the recruitment email address provided
- complete the online application (if not done already)
The timing of these asks is up to the orientation facilitator, but mentioning them is hugely helpful to screening. Please reiterate vocally and in the Zoom chat!
___Make note of any issues that came up that night that would affect screening. For ex. Zoom issues, any applicant concerns, people who arrived late, major applicant questions, etc.
___(END OF NIGHT) Mark the entire campaign status as completed (this should be done AFTER individual attendees are marked as attended/did not attend)
___Upload applicant photos to this Box folder, appearing vertical and named with the applicants first and last name. For applicants who have started their online application, please also upload the photo to their Platform page.
___Touch base with screening if any points require additional discussion/clarification
SCREENING WILL SEND A POST-ORIENTATION EMAIL THE MORNING AFTER THE EVENT OUTLINING ANY NOTES/QUESTIONS.